Setting up direct deposit

Employees can enroll in direct deposit through Employee Self-Service (ESS). Direct deposit enrollment may take up to two paychecks before becoming effective. Employees cannot revert to paper paychecks or cancel a direct deposit enrollment through ESS after it has been processed. Direct deposit transactions are processed in the evening on the same day of the transaction request and will be reflected on ESS on the following business day. Employees can cancel pending direct deposit enrollment by removing pending changes for direct deposit.

To set up direct deposit

From the ESS navigation menu, do the following:
1. Click the Employee Self-Service link.
2. Click the Payroll and Compensation link.
3. Click the Direct Deposit link.

Click the Enroll button.

A New Direct Deposit Info box appears.
In the Account Name field, enter the name of the bank account holder as it appears on the check or bank statement.

Important: The name that appears in this field must match the name on your bank account. Additional names on the account are acceptable.

Tip: Click the Guide to check fields link to look up your bank account name.
In the Routing Number field, enter the nine-digit routing number of your bank.

Tip: In the New Direct Deposit Info box, click the Guide to check fields to look up your bank account routing number.
In the Account Number field, enter the account number.

Tip: In the Direct Deposit Info box, click the Guide to check fields to find out your bank account number.
In the Confirm Account Number field, reenter the account number.

Note: ESS will not allow you to cut and paste from the Account Number field. You must re-enter the entire account number.
In the Account Type drop-down menu, select the type of account: Savings or Checking.
In the Pay Stub Printing drop-down menu, select Print if you wish to receive a copy of your pay stub or Don't Print if you wish not to receive a copy of your pay stub.

Note: Your pay stub printing status defaults to Don't Print.
Click the Submit button.

A Confirm dialog box appears containing the new direct deposit information.
Read the new direct deposit information to ensure that all information was entered correctly.
In the Direct Deposit Terms and Conditions section, read the terms and conditions and check the checkbox indicating that you have read them.
In the Employee Authorization section, enter the last four digits of your Social Security number.
In the Employee Authorization section click the Certify/Confirm button.

A Direct Deposit Submission form appears displaying your updated direct deposit settings.
Click the Print Page button to print out a copy of the Direct Deposit Submission form, then click Print.

Note: If you are unable to print the Direct Deposit Submission form at this time, you can go back into the system to print the form.
Submit the Direct Deposit Submission form copy along with a voided check or most recent savings statement to your agency's direct deposit coordinator within 10 business days.

Important: Failure to submit this documentation may result in cancellation of your direct deposit.

An email will be sent to you stating that your direct deposit enrollment is pending and that it should be processed by the next business day but it may take up to two paychecks to become effective. You should log back into the system the next business day to confirm that your direct deposit information was processed reflecting your changes.
For questions regarding direct deposit, contact your agency direct deposit coordinator.
For technical or functional issues, send an email to NYCAPS Central at EmployeeSupport@dcas.nyc.gov. Be sure to include a description of the issue and the error message, if applicable.

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Last revised: March 9, 2009