Adding an emergency contact

Personal information about the employee includes name, home address, phone numbers, emergency contacts, email address, gender, date of birth, ethnic group, military status, and original hire date.

To add an emergency contact

1. From the ESS navigation menu, do the following:
   
   
   1. Click the Employee Self-Service link.
      
      
   2. Click the Personal Information link.
      
      
   3. Click the Emergency Contacts link.
      
      
2. Click the Add an Emergency Contact button.
   
   
3. In the Contact Name field, enter the contact's first and last name. Avoid nicknames, such as "Dad." In the event that the City contact this person for an emergency, this is the name they will use when calling.
   
   
4. From the Relationship to Employee drop down menu, choose the appropriate option.
   
   
5. If this contact has the same address or phone number as you, check the appropriate box.
   
   
6. If this contact is not in the United States, do the following:
   
   
   1. Click the Change Country link.
      
      A list of countries appears.
      
      Note: This is not the complete list of countries.
      
      
   2. Under Search Results, click the View All link.
      
      The complete list of countries appears.
      
      Note: Description represents the name of the country. Country represents the three-digit country code. For example, "Cambodia" is the description, but "KHM" is the country.
      
      
   3. Scroll through the list and click the appropriate three-digit country code.
      
      
7. To add an address, do the following:
   
   
   1. Click the Edit Address link.
      
      
   2. Enter the contact's home address.
      
      
   3. Click the Lookup () icon next to the State field and choose the appropriate state.
      
      
   4. Click the Lookup () icon next to the County field and choose the appropriate county.
      
      Note: County and State will not necessarily be required for all addresses outside of the United States.
      
      
   5. Click the OK button.
      
      
8. Enter the contact's primary phone number.
   
   Note: You do not need to enter spaces or characters.
   
   
9. To add other phone numbers, do the following:
   
   
   1. Click the Add a Phone Number button.
      
      
   2. From the Phone Type drop-down menu, choose the appropriate phone type.
      
      
   3. In the Phone Number field, enter the phone number.
      
      
   4. Click the Save button.
      
      
10. Click the OK button.
    
    

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Related topics
Editing an emergency contact's information
Personal Information Summary page
Removing an emergency contact

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Last revised: March 9, 2009