Enrolling in a health plan as a transferred employee
If an employee transfers into a new title either from a different agency or by promotion or demotion, the new title may result in a change to the employee's Welfare Benefit Code (WBC). In those cases, the employee may be eligible to make a change to his or her existing coverage.
Important: Employees enrolled in DC37 Med Team who transfer to a title that is no longer eligible for DC37 Welfare fund benefits must make a new health plan election.
To enroll in a health plan as a transferred employee
- Determine if the transfer resulted in a title change.
- Select from below.
- No, the transfer did not result in a title change
No action is needed at this time. Your existing health benefit plan will be transferred to your new job. You may change your benefit plan during the transfer period, which occurs each year in the fall or within 31 days of a qualifying event.
- Yes, the transfer resulted in a title change
- Determine if your title change resulted in a change to your WBC.
- Select from below.
- No, your title change did not result in a change to your WBC
You are not eligible to make a change to your health plan as a result of this transfer. Your existing health benefit plan will be transferred to your new title. You do not need to take any action.
You may change your benefit plan during the transfer period, which occurs each year in the fall or within 31 days of a qualifying event.
- Yes, your title change resulted in a change to your WBC
- Determine if the transfer period is open.
- Select from below.
- Yes, the transfer period is open
- Contact your agency benefits representative or NYCAPS Central, whichever is applicable, and explain that you have a qualifying event and need to make a benefits change.
- Once the transfer period event is closed, proceed to step 3.
Important: Only one benefits event may be open at a time. During the transfer period, all employees automatically have an open benefits event, allowing them to make any change to their benefits. This event must be closed prior to making your change if you wish for the change to be effective immediately. Otherwise, changes made with the open benefits event will become effective in January.
- Contact your agency benefits representative or NYCAPS Central, whichever is applicable, and explain that you have a qualifying event and need to make a benefits change.
- No, the transfer period is not open
- Proceed to step 3.
- Proceed to step 3.
- No, the transfer period is not open but I made a change that is not yet effective
- Contact your agency benefits representative or NYCAPS Central, whichever is applicable, for assistance with this change.
Important: If you proceed with this change without first contacting your agency benefits representative or NYCAPS Central, your changes may not be effective when the future dated event becomes effective.
During the transfer period or as a result of a qualifying event you made a change which has not yet gone into effect.
- Contact your agency benefits representative or NYCAPS Central, whichever is applicable, for assistance with this change.
- Yes, the transfer period is open
- From the ESS navigation menu, do the following:
- Click the Employee Self-Service link.
- Click the Benefits link.
- Click the Health Benefits Enrollment link.
- Click the Employee Self-Service link.
- Under Open Benefit Events, locate the Miscellaneous event.
Note: If you do not see a Miscellaneous event, contact your agency benefits representative or NYCAPS Central, whichever is applicable. Your WBC change may not be eligible for a plan change at this time. - Click the Select button to the right of the event.
- Under Enrollment Summary, click the Edit button, which appears next to Medical.
A list of all plan options you are eligible for appears. - Use the scroll bar to move up and down the page to review all available plans.
- For more information on a particular plan, click the plan name link to be connected to the health plan's website.
Note: The health plan's website opens in a new window. - Once you have made a decision, return to ESS and click the radio button next to the choice you have selected.
- Review the summary of your election.
- If changes are required, click the Edit button and make the necessary changes.
- Click the OK button.
Your new health plan coverage appears along with the new cost per pay period specific to your payroll cycle. - Click the Submit button to process your election.
- Carefully read the Employee Certification in order to understand the terms and conditions of your health coverage.
- Select from below.
- You are ready to submit your elections
- Click the Submit button.
Your benefit choices have now been successfully submitted. - Click the OK button.
The changes will process overnight.
- Click the Submit button.
- You are not ready to submit your elections or you wish to make a change
- Click the Cancel button.
No enrollment action will be taken. - When you are ready to finalize your election and submit your changes, return to ESS and repeat this procedure.
This event will remain open for 31 days from the date of the transfer.
- Click the Cancel button.
- You are ready to submit your elections
- Determine if the transfer period is open.
- No, your title change did not result in a change to your WBC
- Determine if your title change resulted in a change to your WBC.
- No, the transfer did not result in a title change
Related topics
Adding a dependent to your health plan
Eligible dependents for health benefits
| 2016 |
| Last revised: March 9, 2009 |